Burlingame's Chart of Accounts
Overview
Burlingame’s Chart of Accounts is a set of accounts and related codes used to classify and record financial transactions in meaningful ways. Burlingame is an organization consisting of many different operations, including city services, capital projects, investments, debt services, internal services and cost allocation, and many more.
- Meet the requirements for tracking revenue and expenses.
- Make accurate analysis and decisions.
- Report to citizens, the local business community, government agencies, bond-holders, and city staff.
The Chart of Accounts is the foundational data structure that controls how financial transactions and balances are collected and stored in the Tyler MUNIS Financials system.
Click here to download the latest chart of accounts
Account Structure
The City's full general ledger (GL) consists of 8 segments: Fund, Function, Department, Division, Program, and three segments reserved for future use.
Since the full GL accounts are quite long (total 19 digits), the City utilities the "Org Code Method" to code its GL accounts. Each Org Code is a shortcut to a unique 8-segment code.
- For balance sheet accounts, Org Code = Fund (3 digits)
- For revenues and expenses, Org Code = Fund + Division (6 digits)
- Exception # 1: For non-departmental revenues and expenses, Org Code = Fund (3 digits)
- Exception # 2: For certain programs, Org Code = Fund + Program (7 digits)
Object Codes
The general ledger (GL) is a set of alpha and/or numbered account segments used to keep track of all financial transactions and to prepare the City's annual financial reports. Within the GL account structure, object codes are used to track assets, liabilities, revenue, and expense.
Assets and Liabilities
Assets are classified in the GL using 1XXXX object codes and liabilities are classified using 2XXXX object codes.
Assets include:
10xxx Cash and investments
11xxx Restricted cash and investments
12xxx Accounts receivable
13xxx Due from other funds
15xxx Other current assets – inventory, prepaid expenses
17xxx Capital assets
18xxx Deferred outflows
19xxx Other non-current assets
Liabilities include:
20xxx Accounts payable
21xxx Other current liabilities - Payroll
22xxx Other current liabilities - NON-Payroll
23xxx Due to other funds
25xxx Refundable Deposits
26xxx Other current liabilities
27xxx Long-term debts
28xxx Deferred inflows
29xxx Other non-current liabilities
Fund Balance
Fund Balances are classified in the GL using 3XXXX object codes.
Fund Balances include:
30xxx Fund Balance - Unassigned
31xxx Fund Balance - Restricted
32xxx Fund Balance - Committed
33xxx Fund Balance - Assigned
37xxx Fund Balance - Control Accounts
38xxx Net Invest in Cap Assets
Revenues
Revenue is classified in the GL using 4XXXX object codes.
Revenues include:
40xxx Taxes
401xx Property Taxes
402xx Sales and Use Taxes
403xx TOT
404xx Other Taxes – Real Property Transfer Tax
405xx Other Taxes – Business License Tax
406xx Other Taxes – Franchise Tax
409xx Other Taxes – Other
41xxx Use of Money and Property
411xx Investment Income
415xx Rental Income
42xxx Permits & Licenses
43xxx Charges for Services - Fees
44xxx Charges for Services - Utilities/Internal Services
45xxx Fines, Forfeitures and Penalties
46xxx Intergovernmental - Federal
47xxx Intergovernmental - State and Local
48xxx Other Revenues
49xxx Transfer In
Expenses
Expenses are classified in the GL using 5XXXX object codes.
Expenses include:
50xxx Salaries & Benefits
500xx Salaries/Wages (regular pay, overtime, part-time)
501xx Benefits
51xxx Contractual Services
52xxx Supplies & Materials
53xxx Other Operating Expenses
54xxx Utilities
55xxx Non-Capital Equipment
56xxx Capital Outlay
57xxx Internal Services Allocation
58xxx Debt Services
59xxx Transfer Out
