Burlingame, California

Employee Reimbursement Forms

Employee Reimbursement  

Employees may seek reimbursement for expenses that the employee has incurred in the conduct of City business.  However, employees should ensure that their proposed expenses are reimbursable before incurring the expenses.  For guidelines relating to expense reimbursement, please refer to Section X (pages X1 ~ X8) of the City's Purchasing and Contracting Procedures

The California Constitution, the Government Code, the Burlingame Municipal Code, and the administrative procedures of the City govern the expenses that can be lawfully incurred and reimbursed on behalf of the City.  With the exception of travel to the State of Nevada, City Council pre-approval for travel outside the State of California is required. Expenses cannot be used for personal benefit to officers or employees. All expenses claimed for reimbursement are subject to audit.

If you are not sure what to do to receive a reimbursement, please meet with your department's admin staff.  They will provide the information needed to complete your reimbursement request. 

Petty Cash 

For guidelines relating to petty cash reimbursement, please refer to Section VI (page VI-1) of the City's Purchasing and Contracting Procedures

Download Reimbursement Forms:

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Check Disbursement Request1 document

  • Check Disbursement Request (fillable PDF)
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Travel Reimbursement Forms2 documents

  • Travel Expense Reimbursment Form (fillable PDF)
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    Travel Expense Reimbursment Form
  • Mileage Reimbursement Form (Calendar Year 2022)
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Petty Cash Voucher1 document

  • Petty Cash Voucher
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Burlingame Organizational Compass


Community Service

Community service that is responsive to and meets the needs of the public by:
  • Being dedicated to the community we serve
  • Involving and understanding our community
  • Anticipating and adapting to the changing needs of our citizens

Ethical Organization

Ethical organization that interacts with the public and each other in an honest and professional manner by:
  • Treating people with respect and dignity
  • Taking responsibility for our decisions, statements and actions to the organization and community
  • Dealing with differences and conflicts in a professional, respectful and authentic fashion

One Organization

One organization that fosters positive relationships and teamwork by:
  • Being part of the solution
  • Crating and maintaining constructive relationships while respecting individual contributions
  • Focusing on the issues and needs of the organization and community
  • Encouraging behavior that builds confidence and self-esteem
  • Emphasizing self-initiative, sonstant improvement and employee involvement

Positive Leadership

Positive leadership that is nurturing and forward-thinking by:
  • Recognizing the leadership role all employees play in the community
  • Encouraging innovation and creativity
  • Leading by example
  • Being supportive, humanistic and compassionate